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Time Management for System Admi - Thomas A. Limoncelli
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2. Focus Versus Interruptions

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2022-02-24 02:52:31
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  • About the Author
  • Foreword
  • Preface
    • How to Read This Book
    • Audience
    • About This Book
    • Assumptions This Book Makes
    • Conventions Used in This Book
    • Using Code Examples
    • We'd Like to Hear from You
    • Safari® Enabled
    • Acknowledgments
  • 1. Time Management Principles
    • 1.1. What's So Difficult About Time Management?
    • 1.2. The Principles of Time Management for SAs
      • 1.2.1. One "Database" for Time Management Information
      • 1.2.2. Conserve Your Brain Power for What's Important
      • 1.2.3. Develop Routines and Stick with Them
      • 1.2.4. Develop Habits and Mantras
      • 1.2.5. Maintain Focus During "Project Time"
      • 1.2.6. Manage Your Social Life with the Same Tools You Use for Your Work Life
    • 1.3. It Won't Be Easy
    • 1.4. Summary
  • 2. Focus Versus Interruptions
    • 2.1. The Focused Brain
    • 2.2. An Environment to Encourage Focus
      • 2.2.1. Multitasking
      • 2.2.2. Peak Time for Focus
      • 2.2.3. The First-Hour Rule
    • 2.3. Interruptions
    • 2.4. Directing Interruptions Away from You
    • 2.5. You Can Say "Go Away" Without Being a Jerk
      • 2.5.1. Delegate, Record, or Do
    • 2.6. Summary
  • 3. Routines
    • 3.1. Sample Routines
      • 3.1.1. Routine #1: Gas Up on Sunday
      • 3.1.2. Routine #2: Always Bring My Organizer
      • 3.1.3. Routine #3: Regularly Meet with My Boss
      • 3.1.4. Routine #4: The Check-In-with-Staff Walk-Around
      • 3.1.5. Routine #5: The Check-In-with-Customers Walk-Around
      • 3.1.6. Routine #6: Pre-Compile Manual Backup-Tape Changes
      • 3.1.7. Routine #7: During Outages, Communicate to Management
      • 3.1.8. Routine #8: Use Automatic Checks While Performing Certain Tasks
      • 3.1.9. Routine #9: Always Back Up a File Before You Edit
      • 3.1.10. Routine #10: Record "To Take" Items for Trips
    • 3.2. How to Develop Your Own Routines
    • 3.3. Deleting Old Routines
    • 3.4. Summary
  • 4. The Cycle System
    • 4.1. Don't Trust Your Brain
    • 4.2. Why Other Systems Fail
    • 4.3. Systems That Succeed
    • 4.4. The Cycle
    • 4.5. Summary
  • 5. The Cycle System: To Do Lists and Schedules
    • 5.1. A Sample Day
      • 5.1.1. Step 1: Create Today's Schedule
      • 5.1.2. Step 2: Create Today's To Do List
      • 5.1.3. Step 3: Prioritize and Reschedule
      • 5.1.4. Step 4: Work the Plan
      • 5.1.5. Step 5: Finish the Day
      • 5.1.6. Step 6: Leave the Office
      • 5.1.7. Step 7: Repeat
    • 5.2. Other Tips
      • 5.2.1. Large Projects
      • 5.2.2. What to Do When You Finish Early
      • 5.2.3. New Tasks Given to You During the Day
      • 5.2.4. Personal Tasks
    • 5.3. Setting Up a PAA for Use with The Cycle
    • 5.4. Setting Up a PDA for Use with The Cycle
    • 5.5. Summary
  • 6. The Cycle System: Calendar Management
    • 6.1. How to Use Your Calendar
      • 6.1.1. Never Miss a Meeting or Event
    • 6.2. One Calendar for Business and Social Life
    • 6.3. Repeating Tasks
      • 6.3.1. Repeating Tasks on a PAA
    • 6.4. Know Your Personal Rhythms
    • 6.5. Know Your Company's Rhythms
    • 6.6. Summary
  • 7. The Cycle System: Life Goals
    • 7.1. The Secret Trick
    • 7.2. Setting Goals
    • 7.3. Planning Your Next Steps
    • 7.4. Schedule the Steps
    • 7.5. Revisit Your Goals Regularly
    • 7.6. Summary
  • 8. Prioritization
    • 8.1. Prioritizing Your To Do Lists
      • 8.1.1. Doing Tasks in List Order
      • 8.1.2. Prioritizing Based on Customer Expectations
    • 8.2. Project Priorities
      • 8.2.1. Prioritization for Impact
    • 8.3. Requests from Your Boss
      • 8.3.1. Managing Your Boss
    • 8.4. Summary
  • 9. Stress Management
    • 9.1. Overload and Conflicting Directions
    • 9.2. Vacation Time
    • 9.3. Yoga, Meditation, and Massage
    • 9.4. Summary
  • 10. Email Management
    • 10.1. Managing Your Email
      • 10.1.1. Filter
      • 10.1.2. Delete Unread
      • 10.1.3. Read and...
      • 10.1.4. Do Now, Then Delete
    • 10.2. Jump Starting the Process
    • 10.3. Summary
  • 11. Eliminating Time Wasters
    • 11.1. What Is a Time Waster?
    • 11.2. Avoiding the Tempting Time Wasters
    • 11.3. Common Time Wasters
      • 11.3.1. Office Socializing
    • 11.4. Wasteful Meetings
      • 11.4.1. Standing Around a Video Store Deciding What to Rent
      • 11.4.2. Watching Less Bad TV
      • 11.4.3. Laundry and Housecleaning
      • 11.4.4. Hardware/Software Installation
      • 11.4.5. Others
    • 11.5. Strategic Versus Tactical
    • 11.6. Summary
  • 12. Documentation
    • 12.1. Document What Matters to You
      • 12.1.1. The Customer-Facing Repository
      • 12.1.2. Internal IT Documentation
    • 12.2. Wiki Technology
      • 12.2.1. Wiki Notation and Page Linking
      • 12.2.2. Preventing Wiki Vandalism
    • 12.3. Summary
  • 13. Automation
    • 13.1. What to Automate?
    • 13.2. How to Automate
      • 13.2.1. Step 1: Do It Manually
      • 13.2.2. Step 2: Code Each Step
      • 13.2.3. Step 3: Bring the Steps Together
      • 13.2.4. Step 4: Test It All Together
    • 13.3. Simple Things Done Often
      • 13.3.1. Command Shortcuts
      • 13.3.2. Hostname Shortcuts
      • 13.3.3. A Makefile for Every Host
      • 13.3.4. A Brief Introduction to make
    • 13.4. Hard Things Done Once
      • 13.4.1. Encapsulating a Difficult Command
      • 13.4.2. Building Up a Long Command Line
      • 13.4.3. Using Microsoft Excel to Avoid Writing a GUI
    • 13.5. Letting Others Do Privileged Operations
    • 13.6. Summary
  • A. Epilogue
    • What to Do with All Your "New" Free Time?
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